PO Lifecycle Management
From supplier quote to closed PO, without the spreadsheet
AI turns supplier quotes into purchase orders, routes them for approval, and tracks committed spend on materials against budget.
# purchasingCan we get a PO for this quote from Acme Steel? Need it approved this week.
On it. Reading the quote and drafting a purchase order now.
Quote captured from Slack. Drafting POPurchase orders shouldn't take longer than the purchase
Teams email quotes back and forth, manually re-key data into the ERP, and lose track of what's been approved
Open POs pile up and nobody knows what's been received at the dock vs. what's still on order
Budget overruns happen because there's no real-time visibility into committed spend
How it works
Five steps from supplier quote to closed PO
Quote Intake
Forward a supplier quote to your purchasing inbox. Quiet AI extracts line items, pricing, and lead times.
Draft PO
AI generates a purchase order pre-filled with supplier info, GL codes, and your approval matrix.
Approval Routing
PO routes to the right manager based on amount, department, or category. Approve from Slack or email.
Send to Supplier
Approved PO goes out to the supplier automatically. No copy-paste, no PDF exports.
Receipt & Close
When materials arrive at the dock, mark received. Quiet AI updates the PO status and adjusts committed spend.
Know what you've committed to suppliers before the invoice arrives
See open POs by supplier, department, or GL account
Budget vs. committed vs. spent, in real time
Flag POs that exceed thresholds before they're approved
What's included in this module
- Quote intake from your purchasing inbox
- Draft POs with supplier info and GL codes
- Approval routing by amount, department, or category
- POs sent to suppliers automatically
- Receipt tracking and PO close-out
- Committed-spend visibility against budget